Skip to content
AENTRA

Vehicle delivery, auto transport & logistics

Delivery management software that documents every vehicle and every kilometre.

Designed for auto transport and dealer delivery operations, AENTRA captures each delivery with a validated VIN, purchase order, receipts, and photos, runs pre-delivery inspections, produces bills of sale, and hands clean records to invoicing and profit reporting.

Book a tailored demo See package pricing
  • Built in Canada
  • GST/HST-ready invoicing
  • Native iPhone & iPad apps

The problem we solve

Where delivery & logistics teams lose time — and how AENTRA fixes it.

A mistyped VIN turns into a billing dispute.

With AENTRA: VINs are validated as delivery records are entered, catching errors before they reach the client's invoice.

Damage claims come down to whose photos are better.

With AENTRA: Pre-delivery inspections capture vehicle condition with photos and notes, and can be shared with the client by secure link.

Drivers' receipts and expenses disappear between trips.

With AENTRA: Receipts, route expenses, and images are attached to the delivery record from the driver's phone, then reviewed by the office.

You don't know which routes actually make money.

With AENTRA: Delivery charges, contractor costs, and expenses are recorded against each run, feeding profit and loss reporting.

Features

Delivery management software features, connected end to end.

Every capability shares the same clients, people, permissions, and financial records — so work captured once is reused everywhere.

VIN-validated delivery records

Record each vehicle delivery with VIN validation, client purchase order, pickup and drop-off details, delivery charge, and supporting images.

Pre-delivery inspections (PDI)

Complete vehicle inspections on a phone or tablet, attach photos, and share the inspection with the client through a secure link. Inspections can also be bulk imported.

Bill of sale documents

Produce a bill of sale tied to the vehicle and delivery, keeping ownership paperwork with the rest of the record.

Contractor and driver workflows

Track which driver or contractor completed each run, with approval steps before records move to billing or payment.

Receipts and route expenses

Capture fuel, transit, and other route expenses with receipt images so costs are known before invoices go out.

Client invoicing

Turn approved delivery records into invoices with GST/HST, share them by link, accept online payment, and export for QuickBooks.

Profit and loss reporting

Compare delivery revenue against contractor pay and expenses to understand the margin behind your delivery work.

How it works

From first record to final invoice.

  1. Book the delivery

    Create the delivery record with the client, PO, and VIN — validated as it is entered.

  2. Inspect and move

    The driver completes the pre-delivery inspection with photos and records receipts along the way.

  3. Review and approve

    The office reviews the record, expenses, and contractor details before approval.

  4. Invoice and report

    Approved deliveries become client invoices and feed profit and loss reporting.

Why teams switch

What changes when the work is connected.

AENTRA is one platform for the people, work, and transactions behind your operation — configured for delivery & logistics rather than forced into a generic template.

  • Fewer VIN and PO errors

    Validation and required fields catch mistakes at the source.

  • Documented vehicle condition

    Inspections with photos give you a clear record for every handoff.

  • Faster month-end billing

    Approved delivery records are ready to invoice without rekeying.

  • Visibility into margin

    Revenue and costs live on the same record, so profitability is visible by run.

FAQ

Delivery management software questions, answered.

What is the best software for a vehicle delivery or auto transport company?
Vehicle delivery companies need accurate VIN records, inspection documentation, driver expenses, and fast invoicing. AENTRA was configured around those workflows, so we recommend a walkthrough using one of your recent delivery runs.
Does AENTRA validate VIN numbers?
Yes. VINs are validated when delivery records are created, which helps prevent typos from reaching invoices and client reports.
Can I share a pre-delivery inspection with my client?
Yes. Pre-delivery inspections can be shared through a secure link so your client can review vehicle condition and photos without an AENTRA account.
Does AENTRA create a bill of sale?
Yes. AENTRA can produce a bill of sale associated with the vehicle and delivery so the document is stored with the rest of the record.
Can drivers submit receipts from their phone?
Yes. Drivers attach receipts and images to delivery records from the AENTRA Workforce iPhone app, and the office reviews them before approval.
Is AENTRA delivery software available across Canada?
Yes. AENTRA is built in Canada, supports GST/HST invoicing, and works for delivery and logistics operations in every province.

Related industries

AENTRA packages can be combined on one platform. Explore related configurations or browse all industries.

Delivery management software, configured for you

See AENTRA with your own delivery & logistics workflow.

Bring your rates, forms, and processes. We will show you how AENTRA maps to them — and give you a straight answer on fit and pricing.

Book a tailored demo Explore package pricing