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AENTRA

Staffing agencies & multi-site employers

Workforce management software for teams that work everywhere but the office.

AENTRA connects mobile clock-in, scheduling, timesheet approvals, client-specific overtime rules, payroll, and client billing — so the hours your people work become accurate pay and accurate invoices without a spreadsheet in between.

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  • Built in Canada
  • GST/HST-ready invoicing
  • Native iPhone & iPad apps

The problem we solve

Where workforce & staffing teams lose time — and how AENTRA fixes it.

Timesheets are collected from five different places.

With AENTRA: Employees clock in and submit hours from the AENTRA Workforce iPhone app, with optional geofencing to confirm they are at the right location.

Overtime is calculated by hand — and differently for every client.

With AENTRA: Overtime rules are configured once for your company, with exceptions for clients whose agreements work differently, and applied automatically at approval.

Approvals bounce between email threads.

With AENTRA: Supervisors approve or return timesheets in the app or on the web, with a clear history of who changed what.

Payroll and client billing never quite match.

With AENTRA: Pay and invoices are produced from the same approved hours, so what you pay your people lines up with what you bill your clients.

Features

Workforce management software features, connected end to end.

Every capability shares the same clients, people, permissions, and financial records — so work captured once is reused everywhere.

Mobile clock-in and timesheets

Employees record shifts, breaks, and notes from their phone; supervisors see hours as they are submitted.

Geofenced attendance

Optionally confirm that clock-ins happen at the expected site, reducing time-theft and follow-up questions.

Scheduling

Build schedules for people and sites, and give staff visibility into where they need to be.

Overtime rules by client

Set company-wide overtime rules and client-specific exceptions, so each placement is calculated according to its own agreement.

Approval workflows

Route timesheets to the right supervisor, approve or return them with comments, and keep a clear approval history.

Payroll and pay stubs

Generate payroll from approved hours and give employees self-service access to their pay stubs.

Client invoicing

Bill clients from approved hours with GST/HST applied, shareable invoice links, and QuickBooks-ready exports.

Secure, role-based access

Permissions, two-factor authentication, and passkeys keep sensitive pay and personal data limited to the right people.

How it works

From first record to final invoice.

  1. Set up people, clients, and rules

    Import employees and clients, then configure pay rates and overtime rules — including client exceptions.

  2. Schedule and track

    Staff see their schedule and clock in from the app; hours appear in real time.

  3. Approve

    Supervisors review timesheets with the overtime logic already applied.

  4. Pay and bill

    Approved hours generate payroll for employees and invoices for clients.

Why teams switch

What changes when the work is connected.

AENTRA is one platform for the people, work, and transactions behind your operation — configured for workforce & staffing rather than forced into a generic template.

  • Fewer payroll corrections

    Hours are captured once and calculated consistently.

  • Contract-accurate overtime

    Client-specific rules remove manual adjustments for each placement.

  • Faster billing cycles

    Invoices are built from approved hours instead of reconciled spreadsheets.

  • Happier employees

    Staff can check schedules and pay stubs themselves from their phone.

FAQ

Workforce management software questions, answered.

What is workforce management software?
Workforce management software helps organizations schedule people, track time and attendance, approve hours, and run payroll. AENTRA adds client billing and industry workflows on the same platform.
What is the best workforce management software for staffing agencies?
Staffing agencies need per-client rates and overtime rules, reliable mobile timesheets, and payroll and invoicing that agree with each other. AENTRA supports those requirements, and we recommend validating it against your most complex client agreement during a demo.
Can AENTRA apply different overtime rules for different clients?
Yes. You can define company-wide overtime rules and add client-specific exceptions that are applied when timesheets are approved.
Does AENTRA include payroll?
AENTRA generates payroll from approved timesheets and provides pay stubs to employees. We will review how it fits with your existing payroll provider and remittance process during onboarding.
Does AENTRA support geofenced clock-in?
Yes. Geofencing can be used to confirm that employees clock in at the expected work location.
Is AENTRA available to Canadian employers?
Yes. AENTRA is built in Canada, supports GST/HST on client invoices, and works for teams in every province.

Related industries

AENTRA packages can be combined on one platform. Explore related configurations or browse all industries.

Workforce management software, configured for you

See AENTRA with your own workforce & staffing workflow.

Bring your rates, forms, and processes. We will show you how AENTRA maps to them — and give you a straight answer on fit and pricing.

Book a tailored demo Explore package pricing